Why is Ethics approval important?
If research you undertake as part of your studies in the School of Creative Arts involves the participation of people, you will need to get the approval of the Ethics Committee before you start. You will need to complete the Application for Ethics Approval form and then your supervisor/tutor must submit the completed application on your behalf (application forms and further information are available from the StudyNet Ethics site https://www.studynet1.herts.ac.uk/ptl/common/ethics.nsf/Homepage?ReadForm).
The Ethics committee is here to help protect you and others involved in your work
The Application for Approval is designed to ensure that anyone who is involved in any aspect of your studies is protected from any harm or distress your work might cause and that you have designed your project in such a way to ensure that participants are aware of what you are doing, why you are doing it, and they have given informed consent that they are willing to participate.
Making sure the information you gain about others is held securely
In your application, you are also required to give assurances about how you will collect and store information and what precautions you have taken to keep that data secure, either password protected or locked securely away. You will also be required to declare that you will not disclose that data or any other information.
Working with children and vulnerable adults
If you aim to work with children or those under 18, or with vulnerable adults who are not able to give informed consent that they are willing to participate in your research, then you will need written permission from their legal guardians and may need to be checked by the Criminal Records Bureau. If you aim to work with minors or vulnerable adults, you should discuss your project design carefully with your supervisor before making an application.
If you are on a work placement or some other form of work experience and are undertaking your studies with an external organization, you will also need to ensure and provide evidence that the organization is aware of your research and has agreed to participate. Some institutions are also bound by ethics codes and you will need to observe these in the work you undertake.
It is important to get the approval of the Ethics committee well before you begin your work, preferably six weeks in advance but absolutely no less than two.
Remember, if you think that the work you are undertaking may need the approval of the Faculty Ethics Committee, then you should discuss the matter with your programme tutor.
You can also seek advice from the Chair of the Ethics Committee whom you can contact via the Ethics Clerk at firstname.lastname@example.org.
Once you have made an application, if the Ethics Committee has concerns about your project, you may well be required to modify it. If this is the case, you will receive written feedback on the changes you are required to make. You must not begin work until you have approval and you cannot make a retrospective application for work you have already undertaken.
If your application is approved, then you will be notified and the project is given a protocol number. Once your project is approved, you can be sure that the work you are undertaking is well-designed, of low risk, and you have taken all reasonable precautions to protect the wellbeing and interests of others.
Please note however that if your project changes in any way at all from that approved, you will need to re-apply for approval.
You can find out more on the StudyNet Ethics site: https://www.studynet1.herts.ac.uk/ptl/common/ethics.nsf/Homepage?ReadForm